Corporate mobility: how to set up shared e-bikes on a campus or at a workplace

Direct answer: to set up shared e-bikes on a campus or at a large workplace, you don't need to build your own system. With Cityflow, the company tells us about its workplace, gets a proposal in under 24 hours and pays a monthly fee per bike. Staff ride for free and Cityflow runs the bikes from start to finish.

Looking for bikes for your company's mobility plan without running the fleet yourself? Under Companies we explain how we do it: e-bikes in your brand at your workplace, run by Cityflow, and what Law 9/2025 on Sustainable Mobility requires.

Why not build your own bike system?

Because shared bikes are, above all, operations. They have to be maintained, charged and insured, someone has to know where they are, and someone has to help whoever has a problem. A bike with a flat battery or an unrepaired fault stops being used, and the measure grinds to a halt.

With Cityflow, Cityflow does all of that. The company pays a monthly fee per bike and does nothing else with the bikes.

The steps, from first contact to first bike

1. Tell us about your workplace. City, how many people work there and on which shifts.
2. Get the proposal. In under 24 hours, with the number of bikes and the monthly fee per bike.
3. Take it to the plan's negotiating table. If the bike goes into the commuting plan, it is negotiated along with the rest of the plan with the workers' legal representatives (Law 9/2025, art. 26.2).
4. Receive the bikes in your brand. Your colours and your logo on every bike, ready to ride at your workplace.
5. Track usage. Cityflow gives you the usage data for the monitoring report.

The lead time to launch depends on the city and the number of bikes. We'll tell you in the proposal.

What does the company do and what does Cityflow do?

Who can use the bikes?

The people who work at the workplace, for free. They unlock the bike from their phone, with Cityflow's WebApp and no app to download, or with a QR code. Want them to unlock with your employee cards? Ask us.

Law 9/2025 requires the plan to take into account not just staff, but also visitors, suppliers and anyone who needs to get to the workplace (art. 26.3). If you'd like bikes for people visiting your campus or for suppliers' staff working there, ask us.

And if a bike leaves the campus?

Every Cityflow bike has GPS. We know where it is, even away from your workplace. And if anyone has a problem with a bike, they message Cityflow, in their own language. Your team never touches a bike.

What data does the company receive?

Usage data on the measure, for the plan's monitoring indicators:

Cityflow doesn't calculate CO₂. If the plan needs an emissions estimate, whoever drafts it makes one, using their own assumptions.

Does it fit the commuting plan?

Law 9/2025 requires a sustainable commuting plan at every workplace with more than 200 workers, or 100 per shift. It is mandatory from 5 December 2026. Among the plan's solutions, article 26.3 cites active and shared mobility.

Cityflow's bikes are pedal-assist, 250 W at most: cycles under Spain's General Vehicle Regulations (Reglamento General de Vehículos). The law includes the cycle in active mobility (art. 2.1.m) and mentions bike sharing (art. 2.1.w). It doesn't name the e-bike: this is a reading of those texts. Check your case with your adviser.

The law, article by article, is in the guide to the sustainable commuting plan. What to put in the measure's fact sheet is covered in this article.

Checklist before you start

• City, number of people and shifts at the workplace, to hand
• One person at the company as the contact with Cityflow
• If the bike goes into the plan: the measure, at the negotiating table with the legal representatives
• The monitoring indicators, decided from the first month
• A notice to staff: how to unlock a bike and who to message if there's a problem
• Visitors and suppliers: if you also want bikes for them, say so when you ask for the proposal

Where does Cityflow operate?

In 9 provinces: Barcelona, Madrid, Valencia, Seville, Málaga, the Balearic Islands (Palma de Mallorca), Biscay (Bilbao), Navarre (Pamplona) and Salamanca. If your workplace is in another province, ask us. Cityflow has clocked up more than 500,000 rides in 9 provinces, with e-bikes in its clients' brands at hotels, student residences and flex-living buildings.

What corporate sharing is and what it includes is in the corporate sharing guide. You'll find everything under Companies, and if a consultancy is drafting your plan, send them this page.

Are you an operator who wants to set up your own corporate fleet? That's Fleet OS, Cityflow's software for operators. The numbers for running your own fleet are in the ROI analysis, and how payments and data are protected is in the guide to cybersecurity and payment gateways.

Frequently asked questions

Can people from outside the company use the bikes?

The bikes are for the staff at the workplace. Law 9/2025 requires the plan to also take visitors and suppliers into account (art. 26.3). If you'd like bikes for them, ask us.

What happens if an employee takes a bike off campus?

Every Cityflow bike has GPS, so we know where it is, even away from your workplace. Maintenance, insurance and employee support are still Cityflow's job.

What data does the company receive?

Usage data for monitoring the plan: trips, hours of use, time slots and aggregated destinations, with workplaces shown separately. Also the distance of each trip, on bikes whose lock measures it. Cityflow doesn't calculate CO₂.

Do employees need to install an app?

No. They unlock the bike from their phone, with Cityflow's WebApp, or with a QR code. If you'd like to use your employee cards, ask us.